Tip Sheet

Microsoft Word 2007 - Spell Check and Thesaurus

 

Spell Check

If Word thinks that you have mis-spelt a word it will underline it in red. To correct this error (if it is an error), right click on the  word. For example if I spell "magnitude" as "magnitide", a red line will appear under the word. If I right click on the word I will see a pop-up screen similar to the one on the right.

To correct the word I simply right click on the incorrect word and select the coorectly spelt word in the pop-up screen.

 

After you have completed a document and before you save it for the final time, you can conduct a spell check of the whole document.

Click on the Review tab
Click on Spelling and Grammar on the Proofing group.

The spell check pop-up screen will identify the incorrect word in the top box under Not in Dictionary: and offer you possible correct spellings in the bottom box under Suggestions:.

To choose the correctly spelt word, click on it in the bottom box and click on the Change button to the right.

If the word is correctly spelt, but not recognised by Word, you could click on the Add button to add it to Word's dictionary. To proceed without changing the spelling you click on the Ignore button.

If the word is incorrectly spelt, and Word does not offer the correct spelling, click on word in the Not in Dictionary box and make the correction yourself. Then click on Change.

To end the spell check before it has proceeded to the end of the document, click on the Cancel button.

Thesaurus - finding alternative words

Click on the Review tab
Click on Thesaurus on the Proofing group

Thesaurus will offer you a list of words with similar meanings on a pop-up screen (usually on the right of the screen).

Click on the word you would like to use instead of the one you typed. You will see a little black arrow, when you click on it you will be given a further choice of whether to Insert, Copy or Lookup the word. For example, if I want to use size instead of magnitude, I would click on size and select Insert.

 

 
 
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